After a £6 million refurbishment, The Queen at Chester Hotel faced a challenge every hotelier using traditional email marketing knows: how do you convince guests to dine in-house when dozens of restaurants sit just outside your door?

The team needed to grow F&B revenue by over £1 million. Email promotions weren't working. With their central Chester location surrounded by competition, guests defaulting to external dining felt inevitable.

Then they introduced WhatsApp for hotels as their guest messaging platform. Within months, F&B revenue alone grew by 5 figures per month. Upsell conversions jumped 60% compared to email. And they discovered demand for products they weren't even offering.

As Hotel Manager Joji Esao explained:

"Since we introduced our AI called Amanda, our in-house sleeper-to-diner ratio has pretty much doubled compared to last year. Guests feel engaged before they arrive, and many are now choosing to dine with us rather than going out."

Here's the psychology behind why it worked - and what other hoteliers can learn from their approach.

The Friction Problem: Why Guests Choose the Path of Least Resistance

Most hotel dining decisions aren't driven by careful analysis - they're driven by cognitive ease and path dependence.

When guests arrive without a dining plan, they face friction:

• Search for restaurants nearby

• Read reviews and check availability

• Navigate to the location

Versus walking to your restaurant and skipping the search entirely.

In theory, the in-house option should win. But here's the catch: guests don't know your restaurant is a viable option unless you make them aware of it at the right moment.

Most hotels send pre-arrival emails that get lost in overflowing inboxes. Or mention it at check-in when guests have already made plans. Or rely on passive discovery—a folded card in the room that goes unnoticed.

The Queen at Chester solved this by meeting guests where decisions actually form: in conversation through their hotel guest messaging platform.

Context-Dependent Timing: Why Hotel Guest Messaging Beats Scheduled Email Campaigns

Here's a critical detail: The Queen's dining reservations are typically made at least a week before the guest's stay.

This reveals something important about psychology. The timing wasn't "send a message 48 hours before arrival." It was: "engage in conversation, understand context, and make relevant suggestions when it naturally fits."

This is the distinction between static timing and contextual timing.

Static timing follows a calendar: message at booking, three days before arrival, on arrival day. These work for operational communications but are psychologically disconnected from decision-making.

Contextual timing follows the conversation. When a guest mentions they're arriving for a special occasion, that's the moment to ask about dining. When they confirm arrival time, that's when you suggest booking a table so they don't have to search after checking in.

Conversation through WhatsApp hotel messaging creates "hot states" - moments when guests are actively thinking about their trip and far more receptive to suggestions than when receiving an email weeks before they've mentally shifted into travel mode.

Practical Insight

Stop thinking about messaging as scheduled campaigns. The best time to suggest dinner isn't based on days before arrival - it's based on the moment dining becomes relevant in the conversation.

Revealed Preference: When Guests Tell You What They Want

Before implementing WhatsApp for hotels with Biteluxe, The Queen wasn't offering early check-in as an upsell. But once conversations began, a pattern emerged: guests kept asking about it.

They created a package. Demand was so strong they had to adjust capacity.

This illustrates revealed preference. Traditional research asks what guests hypothetically want. Conversations show what they're actually trying to solve right now.

When you're in conversation, guests reveal context:

• "We're arriving around 7 PM"

• "We're celebrating our anniversary"

• "We've never been to Chester before"

Each statement is a signal about what would be valuable. The celebrating couple needs different suggestions than the late-arriving business traveller.

Practical Insight

Map common guest statements to relevant F&B responses. "You mentioned you're celebrating an anniversary - our restaurant has a lovely corner table if you'd like us to reserve it" isn't sales. It's service.

Decision Elimination: Reducing Cognitive Load

Chester is filled with dining options. More choice should mean more competition, right?

But psychology research shows abundance of options often leads to decision paralysis. When faced with too many restaurants, guests default to the most convenient option or the first reasonable suggestion.

The Queen's conversational approach becomes that first suggestion - delivered at the right moment with enough context to eliminate further searching.

"You mentioned you're arriving at 7 PM and have never been to Chester - we'd love to have you for dinner. Our menu focuses on locally sourced British cuisine. Should I reserve a table?"

This message:

1. Acknowledges their context (listening matters)

2. Reduces search burden with a specific solution

3. Provides positioning (local, quality)

4. Makes action easy (simple yes/no)

For many guests, this closes the decision loop. Not because your restaurant is necessarily better than every Chester option, but because you've eliminated the cognitive work of finding alternatives.

Practical Insight

Position dining as "one less thing to worry about" rather than "another thing to consider." "We'll take care of dinner for you" beats "Consider dining with us."

The Power of Pre-Commitment

The Queen secures dining reservations a week or more before arrival. This isn't just operational—it's psychological.

Once confirmed, several forces work in your favour:

Consistency bias: People act consistently with commitments. Having said "yes," guests won't cancel without good reason.

Mental accounting: Guests "close" the dinner decision. It's sorted, removing it from their to-do list.

Sunk attention: Even without money spent, psychological investment creates mild sunk cost effect.

Compare this to hotels that passively hope guests wander into their restaurant on arrival. By then, many have researched options or made reservations elsewhere. You're competing against established decisions, not preventing them from forming.

The Queen captures guests during planning—before they've invested time researching alternatives.

Practical Insight

Engage guests 1-2 weeks before arrival during their planning window. Ask: "What brings you to [city]?" or "Is this your first visit?" These open doors to natural dining suggestions before they've solved that problem elsewhere.

Pattern Recognition: Unlocking New Revenue

Conversational channels don't just improve conversion on existing upsells - they identify new ones.

Every interaction shows what guests care about, what problems they're solving, what would enhance their experience.

For F&B, this might reveal:

• Demand for private dining spaces

• Interest in takeaway or in-room dining

• Requests for specific dietary options

• Appetite for experience packages (dinner + theatre)

The Queen's early check-in succeeded because it was built from actual guest language, not a hypothesis.

Practical Insight

Log unusual or repeated requests weekly. You're sitting on market research most hotels pay consultants to discover.

From Psychology to Practice

Apply these principles to improve your sleeper-to-diner ratio:

1. Capture mobile numbers at booking (The Queen achieves 70-80% capture)

2. Initiate conversation 1-2 weeks before arrival with genuine questions

3. Listen for dining signals in their responses about arrival times, occasions, or plans

4. Make contextual suggestions based on their specific situation

5. Eliminate friction with simple confirmation or direct booking links

6. Secure commitment early while they're engaged and before researching alternatives

7. Track and iterate on what's working

For a deeper dive into how to implement WhatsApp messaging strategically - including the psychology of channel selection and practical workflows - read our guide on using instant messaging for hotel upsells.

The Bigger Picture

The Queen at Chester's success with WhatsApp hotel upsells demonstrates what happens when you align communication with how humans actually decide.

Guests choose your restaurant because you made them aware at the right moment, positioned it as relevant to their needs, eliminated the friction of alternatives, and made yes easier than continuing to search.

This isn't manipulation. It's service. You're solving a real problem - where to eat - in a way that's genuinely helpful while benefiting your business.

The same principles that doubled The Queen's conversions can work for any hotel willing to shift from broadcast marketing to conversational guest messaging.

You can read more about this case study on Hotel Magazine.

Want to replicate The Queen at Chester's success? Biteluxe specialises in conversational messaging for hotels. Let's talk about increasing your sleeper-to-diner ratio.